Preview: MMC Document and Report Management

Shipping companies need to handle a huge volume of documents of all types:

Technical, nautical and new building documentation,
Charter and voyage documentation, charter parties, charter related invoices,
Procedures to comply with rules and regulations (e.g. for ISM / ISPS / TMSA),
Correspondence – both third party and internal,
Vessel reports,
Company circulars,
Incoming and outgoing invoices,
… and many, many more.

Over the past couple of months, we have developed a new document management module for the CODieBOARD# maritime-management-center, which is based on the ISM and Circular Letter management element of our well-established Tiquam add-on for the CODie ISMAN program.

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The aim is to process as much documentation as possible in one single system – our CODieBOARD# maritime-management-center. The system will cover the whole document lifecycle: Creation, approval, revisions, cancellation or archiving. It will be audit-proof and of course it will be delivered with a ship version too.

In addition we are currently working on a second module, which will enable the user to design and distribute any kind of report for the fleet. This will be a major step towards electronic documentation, as the majority of today’s reports are usually exchanged in an Excel file format between vessels and shore office.

The new reporting will be event-driven (e.g. Ports State Control, Inspection, Audit – but also Cargo operations, Ship under way etc). One or more detailed reports can be added to any event, describing its details and the connected findings – e.g. several inspection or survey findings will be filed under the same inspection event, or a stevedore damage report will be filed under a “Cargo operations” event in a certain port.

Sophisticated filtering and analysis functions in the reporting module will make sure that the software is a handy tool for any superintendent or auditor within the shipping company.

mmc document management

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