Document Management,
Compliance, ISM & HSEQ
Managing the documentation of a fleet by hand can be a big mess - no matter if we are talking about
ISM, Circulars, Technical Docs and Drawings, Monthly Reports, Makers Manuals etc etc.
CB#mmc comes with a simple yet straightforward document management system where automated tasks
take over routine tasks in the background. So you can concentrate on document content, not on administration.
Impressions taken from our Document Management System
The starting point – your Dashboard
As in all mmc modules, your starting point is an empty dashboard.
You can place tiles on the dashboard for quick access to the functions you need for your daily work.
Fill the Dashboard
Just Drag & Drop the tiles from the menu to your dashboard.
Besides the core document management system, there are various add-on functions available. You only have to pick those that you really need.
Your documents are filed in folders
Like in a paper-based office, all documents are stored in folders. It takes less than 3 minutes to learn how to use it to navigate through your documentation and lookup your documents.
Unlimited shelves and folders
Shelves and folders help you to structure your entire documentation to your needs.
By arranging folders in shelves by topic, you can easily locate each document - like working on your desk in the office.
Unlimited chapters, documents and document revisions
Each folder can contain as much documentation as you deem necessary. Chapters and sub-chapters allow for a clear structure of your documentation, and folder distribution lists define where your content is sent to.
Built-in editors with MS Office look-and-feel
mmc comes with its own Microsoft Word / Excel style editors for full document control.
Copies can be saved if needed, but the master document is always inside mmc.
So - no more "the filled out form is only available on the Captain's own USB stick".
Enhanced editing capabilities
Our editors allow for the design of documents with even complex formattings.
The documents are saved to the database in the MS Office format, so printing, exporting, forwarding by eMail or saving to a hard disc is an easy task.
Automatically updated table of contents
Each folder and each chapter has an automatically generated 'Table of contents' with document revision numbers and dates.
The documentation index and revision history is never outdated again!
Fully automated revisioning system
All revisions of a document are stored, so you can trace and prove the development of a document at any time (e.g. during an audit). When changing a document, it's revision number is suggested and set automatically.
Automatic change tracking & comments section
Any changes to the previous revision are automatically highlighted for easy identification. An optional column to the right contains a comments section to help interpreting the document content.
Easy document creation by using templates
All documents are based on your structured templates (e.g. company's letter head). When setting it up, you just type the text to appear on all documents, and drag & drop data fields like version numbers, creator names etc to headers or footers.
Electronic forms with auto-filling data fields
All your forms can be managed by the mmc, and will only be printed if necessary.
On board, common data fields like ship name, IMO or reporting officer name and rank will be filled out automatically.
Main features of CODie's Document Management System
Three main reasons to go for
CODie's Document Management:
Fast & reliable
Great support
Fair pricing
