Today, you are granted insight into an anonymized but real internal audit report. You can open the PDF by clicking this link.

The audited vessel is an ULCC – a very big container vessel – carrying more than 12,000 containers at a time. The internal audit is carried out by a technical superintendent of the managing company. A superintendent is responsible for the wellbeing of the vessel; he has to check if maintenance jobs are carried out and if the crew complies to international standards and regulations set up by organizations such as IMO, flag state and port authorities.

How do Internal Audit Reports work?

Internal audits are surveys carried out to ensure that the desired level of quality is reached. Internal audits have no effect outside of the company, but are designed to exceed official audits such as class audits or port authority surveys. This way trouble and off-hire times can be avoided.

During the visit the superintendent is questioning the crew, checking the condition of machinery, deck, hull, tanks and equipment. Furthermore, he will investigate if checklists, reports and other records are conducted. He will test the knowledge of the crew about the companies SMS (Safety Management System) which in part might be based on software like CODie ISMAN to handle the documentation. Other fields of interest are the crews familiarity with MARPOL (a law regarding labour law and work protection) and environmental protection laws.

More inside the paper.

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